Thursday, 23 February 2012

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Work Map

Things We Do

Work Map work-map-1

The Work Map below captures some of the meetings attended by Patient Council volunteers.

Not all meetings are detailed. The activity map is updated approximately every 3 months.

(Staff, co-opted members and other volunteers’ hours are not included).

Patients' Council core funding provides one full-time project manager and one part-time administrator. The PC secured a 12 month grant from the REH to increase the admin hours to full-time and the role to include development work. The development work focus is specifically to extend collective advocacy into older and younger people’s services at the REH. This runs from January 2010, ending in December 2010.

All volunteers are offered group supervision at regular Monday planning meetings. All volunteers sign an activist’s agreement and agree to the aims and objectives of the Patients' Council. Training opportunities are presented to the Monday group. Volunteers are encouraged to take part in training. The volunteers also receive tailored training from the Volunteer Centre Edinburgh and take part in awaydays.

The Frequency column details frequency of meetings in a year.
The Annual attendance column is calculated by multiplying each hour volunteers spend at a meeting by the number of meetings.
The Volunteer’s column details the initials of the volunteers attending. Initials are used for confidentiality.

Type of Activity	Annual Frequency	Annual Attendance of Management Committee volunteer hours	Volunteers (Staff and/or co-opted members also attend but are not included below)
Collective Advocacy Meetings
Orchard Clinic	Monthly	36	AN
Swanston	Bi-monthly	18	AN
North Wing	Bi-monthly	18	PW
Ettrick	Bi-monthly	18	AN
Craiglea	Bi-monthly	18	LM
The Hive	Bi-monthly	18	AN
Eden	Monthly	36	SG
Nile	Monthly	36	SG
RV2	Monthly	36	CM
Canaan	6 weeks	24	PW
Jordan	6 weeks	24	PW
Ward 14	6 weeks	24	RJ
RV1	Monthly	36	CM
Myreside	6 weeks	24	AN
CAMHS IPU	Monthly	36	MM
CAMHS Day Programme	Monthly	36	SD
CAMHS Forteviot	Monthly	36	MM
Patients' Council Meetings	5 a year	11 x 3.5 Hours = 38.5 x 5 = 192.5	All 11 management committee members
Individual contacts
Letters/emails	30 a year	30
Phone calls	120 a year	120
Callers at door	250 a year	250
One-to-ones	24 a year	2.5 x 2 Hours = 5 x 24 = 120	Usually 2 to 3 volunteers
Collective Advocacy Referral and Tracking Forms	24 a year	24
Other routes	6 a year	12 Hours
Management Committee drop-ins	30 a year	11 x 2.5 Hours = 27.5 x 30 = 825	All 11 members + occasional guest speakers and advisors
Management Committee meetings	6 a year	11 x 4 Hours = 44 x 6 = 264	All active members
Sub-groups -Finance -Strategy -Website etc	24 a year	72 Hours	Various
User Involvement
Acute Inpatient Forum	6 a year	12 Hours	PW
Strategic Development Group	6 a year	12 Hours	PW
Joint working with Napier University Projects include interviewing potential new student nurses and physical health improvement research	4-6 a year	8- 12 Hours	Various
Stakeholder Project Board	4 a year	8 Hours	PW
Art Link	5 a year	15 Hours	Various
Bicentenary Spirituality Environment and Experience REH Bicentenary Sub Groups etc	10 a year	20 Hours	Various
Campus Engagement meeting	6 a year	18 Hours	PW
Nutrition Group	10 a year	10 Hours	PW
Delivering for mental health	5 a year	5 Hours	Various
Estates joint working		16 Hours	ED KC AN PW
NHS Lothian Chairman and Non Executive Director’s Visit to The Royal Edinburgh Hospital	2 a year	11 x 2.5 = 27.5 x 2 = 55 Hours	All members
Edinburgh Crisis Centre Open Sessions	3 a year	6 Hours	Various
Hive advisory group	6 a year	12 Hours	AN
ICP’s	6 a year	6 Hours	ED
IHTT	2 a year	4 Hours	MX AN
Patient Information	10 a year	25 Hours	AN / Various
Lothian Strategic Programme for Mental Health and Wellbeing Next 5 Years etc	6 a year	3 x 2.5 = 7.5 x 6 = 45 Hours	Various
Mental Health Nursing Review Group	6 a year	2 x 3 = 6 x 6 = 36 Hours	MJ PW
Smoking Cessation Steering Group	6 a year	6 x 3 = 18 Hours	AR
Stories of Changing Lives 2 Sub groups (Concluded) New work Promotion and Distribution	10 a year Short promotional runs	Concluded 10 Hours (Approx)	PW, AN, AR CM, KC
Towards a Mentally Flourishing Scotland	4 a year	8 Hours	Various
Volunteering Hub Volunteer	Volunteer placement once a week Placements Website Development Gardening	12 Hours 30 Hours	Confidential
Star Wards	4 a year	8 Hours	AN, PW, AR, ED
Safety Privacy and Dignity	6 a year		8 members and 4 volunteers with NHS staff and interested parties
Releasing Time To Care	6 a Year	18 Hours	PW
Ad Hoc Work		20 Hours	PW
Old age Psychiatry Meetings	2 a year	8 Hours	PW
Patient Focus Public Involvement	1 a year	4 Hours	PW
Car Park Meeting	1 a year	2 Hours	PW
Recovery Workshop	1 a year	8 Hours	AN, CM
Info Fair	1 a year	6 Hours	AN. CM
Advocacy Review	2 a year	12 Hours	AN, CM
Volunteer Awards	1 a year	4 Hours	MJ,AR
Dementia Conference	1 a year	20 Hours	PW, MM
IPCU Report launch	1 a year	6 Hours	MM